business administrator

You will be responsible for all aspects of office organisation and will ensure that day-to-day operations run smoothly You will provide support to private clients, architects and suppliers, both by telephone and in writing, from the initial enquiry right through to project completion You will draw up quotations, as well as progress, partial and final invoices, in accordance with the German Civil Code (BGB) and the Construction Contract Procedures (VOB) You will prepare the accounts by sorting, checking and posting documents You will be responsible for personnel administration, including preparing the monthly payroll data You will be in regular contact with health insurance providers and SOKA-BAU You will monitor payment transactions and handle the dunning process You process and manage incoming post, emails and documents in a structured manner You maintain master data and project documents in the industry-specific trades software You will coordinate and organise appointments for the team and senior management You have completed a commercial apprenticeship, for example as an office management assistant (m/f/d), office clerk (m/f/d) or in a comparable role Ideally, you will have prof